Q: I just realized the deadline was today for the Rocket Grant proposals. Is there any flexibility in the deadline?
A: No, all your application materials must be submitted by the published deadline. The online application system at www.callforentry.org will not accept any material after midnight on March 25, 2013. You are advised to prepare your materials well ahead of the deadline to avoid any surprises. Materials can be submitted early.
Q: Will a postmark on my printed materials work sample be accepted?
A: No, if you need to mail any materials to us, they must be received by the deadline (4 PM on Monday, March 25, 2013). Please allow sufficient time in your planning process, and consider giving yourself a deadline earlier than the required one. You may also hand deliver, and there will be an opportunity to drop materials off at the Spencer Museum in Lawrence with the same deadline.
Q: Would you be able to confirm having received my supplementary written work sample materials?
A: No, we are sorry but due to the volume of applications, we cannot check this for you at the time of submission. Consider using recorded delivery if you are concerned about this.
Q: Will everyone who turned in a grant be notified of the jury’s decision or just the winners? Will they be notified by phone or email?
A: Everyone who submits an application will be notified by email, whether they are selected to receive an award or not.
Q: How can I go about retrieving my written work samples?
A: If you would like any hard copy materials to be returned to you, you must include a self-addressed, stamped envelope when submitting them. In all cases, you should not send original or one-of-a-kind materials
FILLING OUT THE APPLICATION
Q: The application materials say “For websites you wish to be viewed as work samples, please submit a list of URLs”. Does this mean you will view video works on websites, or are you looking for examples of websites the artist has built?
A: We encourage you to submit video work on a website, but ask you to be specific about what you want the selection panel to look at. Please note that the same time constraints apply as for all time-based work samples (three minutes). This work sample category would also be open to websites that show information about an individual or group’s activities, or that are stand-alone artworks. You should be aware that panelists will not have time to review such sites in depth, so you might consider directing their attention to particular features.
Q: If my time-based work samples are too long, will the first 3 minutes be what is considered?
A: Yes, and you should consider the impact of not meeting the requested parameters. This tends to make your application look rushed and unprofessional.
Q: I am uploading video prepared on my Windows machine. Could you check to see if it works on a Mac?
A: No, you are responsible for checking that all digital samples function on multiple platforms. Samples that are non-functional will automatically eliminate you from the applicant pool.
Q: The work sample question on the application asks for approximately 50 words describing how my images relate to the proposed project. Does that mean it all needs to be my own past work? Even though I am applying as an individual artist, could I Include images by other people of historical machinery, opera sets, sketches that are relevant to my proposal?
A: Your images should persuade the selection panel that you have the expertise/experience/vision necessary to carry out the proposal that you are describing. The 50 word description is an opportunity for you to say, for example, “this image shows work with the mechanisms I will be using for my puppets, although the overall look of the show will be more like sample 2”. Your own sketches could be helpful (as long as they are clear and professional), and inspirational materials made by others could even be appropriate, but you also want to be able to demonstrate your skills as a maker – if this is what you do. In other words, you could show work that is not the same as the work you intend to make, but that has relevance to qualifying you as a good candidate. The approximate word limit in this section reflects that fact that some projects will have multiple artists involved, or complex relationships between different work samples and the proposed project. Please be as brief as possible.
Q: There doesn’t seem to be a place on the application for listing of writings & reviews. Where should I refer to these?
A: This application does not call for a typical artists résumé. If your writing and publications are important to establishing your credentials, you should refer to them in your biography.
Q: Should the bio be in first or third person? About what length is appropriate for one artist?
A: The bio can be in either format. The goal is to be persuasive that you have the attitude and experience necessary to carry out the project you propose, so whatever works best! There is a word limit on that section of 500 words, but it’s good advice to always use the simplest constructions possible to express complex ideas. Panelists will be reading a lot of materials, so making your writing clear, concise and engaging is very important.